The Operational Standards for the Study Group of the Robotics Society of Japan

Enacted on May 10, 2006 by the Board of Directors

These Standards shall stipulate the operational standards for the Type I Study Group and Type II Study Group in relation to Article 8 of the Regulations for the Research Committee of this Society.

I. Type I Study Group

(Purpose)
 The purpose of the Type I Study Group (hereinafter referred to as the “Study Group”) shall be to perform the presentations and discussions concerning the study results of Robotics in the main fields or areas of this Society and to facilitate the development and dissemination of the academia and technology of such fields.

(Operation)
The operation of the Study Group shall be performed by the Research Committee in charge of such operation (hereinafter referred to as the “Committee”).

(Name and Holding of Study Group)
In principle, the Committee shall periodically hold an open Study Group twice or more a year. The name of the Study Group shall be determined by the Committee such as the “○○ Study Group of the Robotics Society of Japan” and the purpose of holding, date of holding, place, title of presentation, presenters, etc., shall be indicated in the announcement section of the journal of this Society, upon the approval of the Board of Directors.
In addition, when the Study Group is held, the presentation shall be facilitated by the Co-sponsorship or the Cooperation of another society, etc. In this case, the committee chairman shall obtain the approval of the Board of Directors upon the previous discussion on the conditions for the Co-sponsorship, etc. The request for the Co-sponsorship, etc., shall be in the name of the President.

(Presentation and Participation in the Study Group)
 The committee members may voluntarily make presentations in any Study Group. The applicant for the presentation shall make application to the manager in the method designated by the Committee. Additionally, the committee members and the members of the organization under the Cooperation may voluntarily participate. The preparation of programs for the Study Group and the receipt of the applications for participation, etc., shall be performed by the Committee. The application for presentation shall be in principle without charge and only the actual expenses such as costs for the site and materials shall be collected as the participation fee. If the collection of a fee is especially required, the approval of the Board of Directors shall be obtained.

(Materials for Study Group and Copyright)
In the Study Group, the materials for the research presentation shall be prepared by the day before the day of the Study Group. The name of such presentation shall be “Research report on Robotics, No. ◇ (___, 2006) of the ○○ Study Group” and the materials of such presentation may be published and distributed at the price determined by the Committee. The copyrights shall belong to the Society.

(Operational Work and Accounting of Study Group)
The operational work, preparation of the manuscript of the announcement of the Study Group, preparation and publishing of the materials, etc., shall be performed by the Committee. In particular, the budget and settlement of the Study Group shall be handled by the Committee at its responsibility and shall obtain the approval of the Board of Directors every year.

II. Type II Study Group

(Purpose)
The Type II Study Group (hereinafter referred to as the “Study Group”) is a free style research meeting, specializing in the fields related to this Society (including discussions, lectures, workshops, seminars and symposiums handling new areas) and the purpose of such Study Groups is to facilitate the development and dissemination of the academia and technology of the field.

(Operation)
The operation of Study Group shall be performed by the Research Committee in charge of such operation (hereinafter referred to as the “Committee”).

(Name and Holding of Study Groups)
The Committee may sponsor the Study Group at any time. The proper name of such Study Group shall be determined by the Committee in each case and the purpose of the Study Group, date of holding, place, content, presenter, etc., shall be announced in the announcement section of the journal of this Society upon the approval of Board of Directors.
In addition, if the Co-sponsorship and the Cooperation with another society, etc., are to be obtained for the holding of the Study Group, the committee chairman shall obtain the approval of the Board of Directors after the mutual consultation on the conditions of the Co-sponsorship, etc. The request for the Co-sponsorship, etc., shall be in the name of the President.

(Presentation and Participation in Study Groups)
The members of this Society and the members of the Co-sponsorship or the Cooperation organization may voluntarily make presentations and participate in the Study Group. 　Only the actual expenses such as costs for the site and materials shall be collected as the participation fee and if the collection of another fee is especially required, the approval of the Board of Directors shall be obtained.

(Materials for Study Groups and Copyright)
In the Study Groups, the materials for the research presentations shall be prepared if necessary and may be distributed at the price determined by the Committee. In this case, the copyrights of the publications of the Study Group shall belong to the author.

(Operational Work and Accounting of Study Group)
The operational work, preparation of the manuscript for the announcement of the Society, preparation and publishing of the materials, etc., shall be performed by the Committee. In particular, in the Type II Study Group, the budget and settlement of the Study Group shall be handled by the Committee in charge at its responsibility and shall obtain the approval of the Board of Directors on a case-by-case basis.

Supplementary Provisions
1. These Standards shall be implemented from May 10, 2006.