研究専門委員会設置基準

The Regulations for the Establishment of the Research Committee of the Robotics Society of Japan

These Regulations shall stipulate the standards for the establishment of the Research Committee (hereinafter referred to as the “Committee”) set forth in Article 2 of the Regulations for the Research Committee of this Society and the standards for the payment of the operational expenses set forth in Article 9 of the same Regulations and shall stipulate the necessary matters for the establishment of the Conference for the Operation of the Research Committee (hereinafter referred to as the “Research Conference”) as the organization for the prior examination of the application for the establishment of the Committee.

1. Standards of Establishment of the Committee

The Committee shall have two types: the permanent committee, which shall be called the Research Committee (Type I) (hereinafter referred to as the “Type I Committee”) and the temporary committee which shall be called the Research Committee (Type II) (hereinafter referred to as the “Type II Committee”). The Committee shall be established under the following standards:

(Type I Committee)
The Type ICommittee shall be established with the main purpose of performing the activities of the research necessary for this Society and of the study group for the accompanying presentation and discussion (hereinafter referred to as the “Type I Study Group”), as the permanent establishment.
The Type I Committee shall periodically hold the Type I Study Group twice a year or more. Other than the above, the Type II Study Group as indicated below may be held according to the necessity.

(Type II Committee)
The Type II Committee shall be established with the main purpose of performing the activities of the research necessary for this Society and of the study group for the accompanying investigation and discussion (hereinafter referred to as the “Type II Study Group”), as a temporary establishment in a focused manner.
The Type II Committee shall hold the Type II Study Group once a year or more as needed.

(Standards for the Operation of the Study Groups)
The operational standards for the Type I Study Group and the Type II Study Group shall be separately stipulated.

2. Standards for the Payment of the Operational Expenses

The operational expenses of the Committee shall be paid within the limit of the budget and the standards of such payment shall be as follows:

(Standards of Payment at the Time of Establishment)
Payment shall be made in accordance with the following standards to Committees for which the establishment is recognized as significantly necessary by this Society and for which activities shall be proactively supported and focused:
Research Committee (Type I): Payment of 200,000 yen in the initial year and thereafter payment shall be made within the limit of 200,000 yen*
Research Committee (Type II): Payment of 200,000 yen in the initial year and thereafter payment shall be made within the limit of 100,000 yen*

(Standards of Payment at the Time of Continuance and Extension)
Payment shall be made in accordance with the following standards to Committees for which the continuance or extension is recognized as significantly necessary by this Society and for which activities shall be continuously and proactively supported and focused:
Research Committee (Type I): Payment of 200,000 yen every year*
Research Committee (Type II): Payment of 100,000 yen every year*

(Notes)
If there is a balance brought forward of 100,000 yen or more in the accounting report of each year, reexamination for the decrease of the payment amount may be performed.
Additionally, recommendation of reapplication or termination may be performed for any application for which the necessity of establishment (including the continuation and extension) is not recognized.

3. Procedure for Application of Establishment and Review

(Period of Establishment)
The period of establishment of the Committee shall be the first month of each quarter (January 1, April 1, July 1 and October 1).

(Application for Establishment)
The member applying for establishment shall submit to the Board of Directors the application form indicating the type, purpose and necessity of establishment, period of establishment, organization of the Committee, research activity plan and budget and settlement plan no later than three (3) months prior to the anticipated date of establishment.

(Application for the Continuation, Extension or Termination)
For the continuation or extension of the Committee, a document stating the reason thereof shall be submitted to the Board of Directors no later than three (3) months prior to the deadline.

4. Research Conference

Immediately after the receipt of the application, the Board of Directors shall delegate the prior deliberation to the Research Conference in accordance with the establishment standards and shall perform the necessary determination while respecting the response thereof. The Director in charge of the planning shall handle the operational work of the Research Conference.

(Organization of Conference)
The Research Conference shall be organized by the chairman, who is the Vice-President appointed by the President, the mangers who are the two Directors in charge of the planning, the committee chairman and the manager of each specialty committee and a few members of the Conference appointed by the President. The expected committee chairman and expected manager of the newly established committee shall participate in the Conference, in which the prior examination is performed, as observers.

(Matters for Consultation)
The Research Conference shall make deliberation on the necessity of the establishment of the committee, deliberation on the significance and deliberation on the payment of operational expenses based on such significance and the existence or non-existence of an overlap with existing committees, etc. and shall immediately report the results to the Board of Directors. This shall also apply to the continuation of a committee, the extension of a period and termination.

(Period of Holding)
The Research Conference shall be held in principle four times a year, in every quarter (in general February, May, August and November) and shall report the results to the Board of Directors in the following month. However, the Conference shall not be held during the period when there are no subject matters such as new establishment.

(Holding of General Assembly)
Among the Research Conference to be held four times a year, the Conference held in November shall be the general assembly and each committee shall submit an annual activity report, a report of annual balance of payment and an activity plan for the next year. The budget and settlement documents and the plans for the next year for all of the committees shall be coordinated and submitted to the Board of Directors.

Supplementary Provisions
1. These Regulations shall be implemented from October 26, 1984.
2. These Regulations shall be revised and implemented from November 29, 1991.
3. These Regulations shall be revised and implemented from May 10, 2006.

Activities

Regulations